Automation for the whole payroll process

AI Payroller brings employee data management, input collection, calculation and post-payroll work into one service. We focus particularly on the stages before and after each payroll run that involve repetitive manual work. We automate data collection and checks, reporting, reconciliation and the monitoring of obligations.

Book a demo · 45 min See the whole payroll process

The whole payroll process, from continuous preparation to reconciliation

Employee and employment data stays up to date continuously. Pay-period inputs are collected from defined sources, reviewed and approved before calculation. Automation continues after each payroll run.

Continuously up to date
Employee and employment data ready
- Employment starts and ends
- Salary and contract changes with effective dates
- Tax-card data, occupation classes and payment details
- Receiving and assigning electronic garnishment orders
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Before calculation
Pay-period inputs ready
- Input requirements by company and payroll group
- Working time, shifts and absences
- Travel expenses, other expenses and payroll events
- Missing-data tracking, pre-checks and approvals
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During calculation
Calculate from approved inputs and rules
- Current salary and valid employment terms
- Collective agreements, company terms and commission rules
- Garnishments and other deductions
- Reviewing results and handling exceptions
See how calculation works
After calculation
Delivery, reporting and reconciliation
- Payment files and payslip delivery
- Accounting entries and statutory reports
- Retrieving and automatically comparing Incomes Register totals
- Tax correspondence, transactions and liability tracking
Explore the steps after calculation

Software executes. People oversee and approve.

Company rules, checks and responsibilities become part of a repeatable process. Agree which steps are automated and where people review and approve.

For businesses & organisations

Run the whole payroll process on one platform. Give employees a clear My AI Payroller service for recording working time, viewing shifts and submitting travel and expense claims. Shift swaps can also be enabled when needed.

Payroll for businesses

For accounting firms

One service with clear pricing based on the number of payslips. There are no separate fees for client companies or their employees. Separate services are not needed for time tracking, electronic garnishment orders, Incomes Register reconciliation, tax correspondence or tax account transactions, and these functions carry no additional fee.

Payroll for accounting firms

Accounting stays in your familiar system. Payroll runs more smoothly.

Your existing accounting system continues to handle your accounting. You choose whether to manage the entire payroll process in AI Payroller or start by automating selected steps.

Choose the approach that suits your business

Manage the entire payroll process in AI Payroller

Bring your payroll process together and reduce the need for separate services. Your existing system continues to handle your accounting.

Or start by automating selected steps

Start by automating the steps that require the most manual work around your current payroll process. Expand as your needs evolve.

One package. Pricing by payslips sent.

€149/month includes 50 payslips sent through the service. Additional payslips cost €2.90 each. Time tracking, receipt and allocation of electronic garnishment orders, electronic payslip delivery, Incomes Register reconciliation, tax correspondence, tax account transaction monitoring and remote onboarding are included. No additional fees per employee or client company. VAT will be added to prices.

See what is included and calculate the monthly price

Handling payroll data is a matter of trust

Employee and business data deserves careful handling. We explain how we protect data, maintain service continuity and use AI as part of the service.

Security and continuity

Our servers are located in Finland. Access is limited according to work responsibilities, and client-company data is kept technically separate. Only authorised users can access the data. Redundancy and backups support service continuity and data recovery in the event of a disruption.

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Privacy and AI

AI supports payroll administration by answering questions and analysing data. We use a local language model for functions that handle sensitive personal data. External language models are used for tasks that do not handle this data. The application manages access permissions, data boundaries and calculations.

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Could your payroll process run more smoothly and cost less?

Let’s explore where your payroll process could run more smoothly and which tasks could be automated. In a 45-minute demo, we’ll discuss how you currently manage employee data, collect payroll inputs, calculate pay, submit reports and reconcile results.

We’ll also identify duplicate work, separate services and software costs. You’ll gain a clearer picture of what could be brought into AI Payroller, what is worth keeping and where it makes sense to start automating.

Can’t find a suitable time? Let us know when you’re available: hello@aipayroller.com.