Employee and employment data
Track whether employees have the personal, employment and salary information required before payroll.
Explore source dataFor accounting firms
Every client’s payroll information ready before calculation
AI Payroller helps track employee and employment data, changes and pay-period inputs for each client. Your payroll team sees what is missing, which changes need attention and when each client is ready for calculation.
Client payroll runs
A
Client A
Separate pay rules
Missing information
B
Client B
Separate pay rules
Awaiting approval
C
Client C
Separate pay rules
Ready to calculate
Client-specific input requirements and status in one view
Define the employee and payroll information required from each client and its sources. Your team sees what has been processed and what is still expected before calculation.
Employment and salary changes
Apply starting and ending employment as well as salary changes to the correct pay period using their effective dates.
See how changes are handledPay-period input requirements
Define the required information and its sources for each company or payroll group.
See input requirementsMissing information and approvals
My AI Payroller, collection forms and current systems bring inputs into one process. Reminders and pre-checks show what is missing or waiting for approval.
Explore data collectionThe work after each payroll run is included too
Time tracking, input requests and tax follow-up work on the same platform. These included functions do not require a separate automation service.
Incomes Register reconciliation
Automatically request and retrieve the 312 summary through an API, then compare it with payroll data. Flag differences for a specialist to investigate.
Tax correspondence
Keep Finnish Tax Administration decisions and requests for clarification alongside payroll. The person responsible handles matters that need attention.
Tax account transactions and notices
Track tax account transactions and notices about overdue taxes and employer contributions. Required authorisations and settings are defined during setup.
Know where every client’s payroll stands
See what has been processed and what still needs work for each client. Keep corrections and exceptions attached to the right account.
Let clients approve their part
Clients can review hours or approve payroll inputs before calculation. Your team can see when that information is ready to use.
Keep each client’s pay rules in place
Set the collective agreements, company terms and commission rules for each client. Reuse approved rules on the next payroll run.
Give complex payroll questions the time they need
Interpreting an agreement, investigating an error and advising a client need expertise. AI Payroller automates recurring tasks around that work, including data collection and reconciliation.
- Use one feature or run the full payroll process
- Connect your firm’s software and your clients’ systems
- Pricing based on payslip volume
Pay terms, ready for review
01
Source agreement
Collective or company agreement
02
Effective dates
The version covering this pay period
03
Applies to
The employee’s pay group and terms
=
A calculation rule you can check
Identify the applicable collective agreement and its effective version before calculation.
Start small and build on what works
Start with one client
Begin with one client’s payroll or a recurring task your team wants to automate.
Agree responsibilities
Agree what the client does, what your team owns and which tasks the software handles.
Review the results before expanding
Check how the workload has changed, then decide which clients or features to add next.
Run payroll here. Or improve the system you have.
Make AI Payroller your payroll software
Collect and review inputs, calculate pay and track the results in AI Payroller. Connect your accounting software and the other systems payroll depends on.
See payroll featuresKeep your software. Automate the manual steps.
Your current system continues to calculate pay. AI Payroller can collect and pre-check inputs or reconcile Incomes Register totals around it. Scope and pricing are agreed separately.
See integrationsWhat will AI Payroller cost?
€149/month includes 50 payslips sent through the service. Additional payslips cost €2.90 each. Time tracking, electronic payslip delivery, reconciliation, tax correspondence and remote onboarding are included. No additional fees per employee or client company.
See accounting firm pricingWhich part of payroll takes the most time?
Review employee and employment data, pay-period input requirements, approvals, calculation and follow-up work with us. We show what is already included and how the workflow can fit your team.
- Employee-data maintenance, input collection and other work that takes up your team’s time
- A demonstration of the features you need
- An outline of setup and costs
Email us to arrange a demo.
Book a demoOpens your email app. You can also write to:
hello@aipayroller.comA brief description of your payroll needs is enough to get started.