Privacy and AI
We process personnel and payroll data for the service’s agreed tasks. AI assists, and the application controls access and calculates results. People are responsible for reviews and the approvals required by the workflow.
The employer generally acts as the controller of its personnel and payroll data. AI Payroller processes this data on the customer’s behalf and in accordance with documented instructions.
When an accounting firm acts as the employer’s personal data processor, AI Payroller may act as its sub-processor. The parties’ roles depend on the purpose of processing and the agreements.
As an employee, you can ask your employer to provide access to or correct your personnel and payroll data. Our privacy notice describes the personal data processing for which AI Payroller acts as controller.
We use a local language model for functions that process sensitive personal data. For analytics and payroll model proposals, we use external language models for their stronger reasoning capabilities. The data sent to a model is limited according to the task.
The local model runs in an isolated server environment controlled by AI Payroller, without internet access or a direct database connection. The application provides a limited task and the data needed for it. Local means our server environment, not the user’s device.
The application selects the data sent to the local model according to the task. An employee’s name may be needed to interpret a request. Technical checks restrict personal identity codes and IBAN account numbers from model inputs.
The application checks the local model’s proposal, company scope, access rights and permitted actions before execution. Invalid proposals are rejected. The model cannot grant access rights or execute unrestricted database queries.
Payroll calculation, checks and data transfers largely rely on programmed rules. A language model’s proposal does not replace application checks or the approvals required by the workflow.
AI helps interpret requests and information and suggests actions. It does not decide how much an employee is paid.
The application calculates pay and report figures using programmed rules. Payroll calculation can also remain in your existing payroll software.
The payroll team checks inputs and rules, confirms interpretations and resolves exceptions. The people responsible approve work at the stages where the workflow requires approval.
For calculations created in AI Payroller, the same inputs and rule version produce the same result. The history lets you review the basis of a calculation and any corrections.
The history also records effective dates and reasons for corrections. For calculations imported from other systems, the detail available depends on the information provided by the source system.
Pay items created in AI Payroller retain their source data and calculation rule for review.
Let’s explore where your payroll process could run more smoothly and which tasks could be automated. In a 45-minute demo, we’ll discuss how you currently manage employee data, collect payroll inputs, calculate pay, submit reports and reconcile results.
We’ll also identify duplicate work, separate services and software costs. You’ll gain a clearer picture of what could be brought into AI Payroller, what is worth keeping and where it makes sense to start automating.
Contact us by email to arrange a demo. hello@aipayroller.com
Can’t find a suitable time? Let us know when you’re available: hello@aipayroller.com.
