Integrations

Connect employee data, reporting and reconciliation

Import employee and employment data from HR systems and pay-period inputs from My AI Payroller, collection forms and other agreed sources. After calculation, data flows to payments, accounting and statutory reports. Incomes Register retrieval and comparison are part of the same process.

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The systems your payroll connects to

AI Payroller calculates pay. The results go to the systems that need them.

Data and connections are agreed for each system.

The work after each payroll run is included too

Time tracking, input requests and tax follow-up work on the same platform. These included functions do not require a separate automation service.

Incomes Register reconciliation

Automatically request and retrieve the 312 summary through an API, then compare it with payroll data. Flag differences for a specialist to investigate.

Tax correspondence

Keep Finnish Tax Administration decisions and requests for clarification alongside payroll. The person responsible handles matters that need attention.

Tax account transactions and notices

Track tax account transactions and notices about overdue taxes and employer contributions. Required authorisations and settings are defined during setup.

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Which data can you connect?

The records payroll needs, where they come from and where they go.
Source or system	Data transferred	How the data is used
HR and employment	Employee records, employment terms and pay rates.	Bring records into payroll. Agree where they will be maintained during setup.
Working time and shifts	Time entries, absences and approved hours.	From time tracking included in AI Payroller or imported from your existing time tracking system through an agreed integration.
Email forms	Payroll information requested from employees and companies.	Information submitted through an emailed form link is brought together for review before calculation.
Sales and commissions	Sales transactions and the employees they are assigned to.	Calculate commissions from sales data using your company’s rules.
Netvisor and Fennoa	Records needed by payroll and accounting.	Define the connection around the modules you use and the records you need.
Accounting and payments	Accounting entries and payment files.	Send calculated payroll to accounting and payment systems.
Finnish Incomes Register	Payroll reports and Incomes Register summary dataset 312.	Report payroll data to the Incomes Register. Retrieve summary data through the API and automatically compare it with payroll records. Reconciliation is included in payroll.
Finnish Tax Administration	Tax correspondence, tax account transactions and notices of overdue liabilities.	Bring Tax Administration decisions, clarification requests and tax account transactions into the same process. The person responsible handles matters needing attention. Required authorisations are defined during setup.

Agree data sources, transfer methods and authorisations during setup. External services and automation built alongside existing payroll software are scoped separately.

Every connection needs an owner

Where is the source record?

Agree which system holds the current version of each record, so people know where to update it.

Who can use the data?

Give the people who transfer, edit and approve information the access their work requires.

What happens if a transfer fails?

Agree how failed transfers are reported, who investigates and how the data is sent again.

You can automate without replacing everything

Start with a recurring task such as preparing payroll inputs or reconciling Incomes Register totals. Your existing system can keep calculating pay while AI Payroller handles the agreed step.

See the payroll stages

01

Choose a task to automate

Start with a task that regularly takes up your team’s time.
02

Connect the systems it needs

Define which records will move and who will handle them.
03

Compare the workload before and after

Review time spent and identify the tasks that still need manual work.

Which part of payroll takes the most time?

Review employee and employment data, pay-period input requirements, approvals, calculation and follow-up work with us. We show what is already included and how the workflow can fit your team.

Employee-data maintenance, input collection and other work that takes up your team’s time
A demonstration of the features you need
An outline of setup and costs

Email us to arrange a demo.

Book a demo

Opens your email app. You can also write to:

hello@aipayroller.com

A brief description of your payroll needs is enough to get started.